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Building Plan 13th Month Follow up Smart Survey
The Building Control section within the Midvaal Local Municipality’s Department of Development Planning are responsible for the processing of building plan applications and monitoring all developments in the municipality prior to occupation. The section must ensure that construction of approved building plans takes place within 12 months. This requires on-site visits to assess the current status of each application. The Building Control section would then extract an Excel spreadsheet from the building plan applications system of applications that needed to be inspected on site. This list was given to the GIS section to create hard-copy maps for each building inspector. The building inspectors would conduct on-site investigations, manually recording the status of each application. Upon returning to the office, the building inspectors would re-enter this information into the spreadsheet. The solution addresses this service delivery challenge by providing building control services more efficiently through transitioning from a manual, paper-based process to a streamlined digital workflow. The previous manual method was not only time-consuming but also prone to errors and data duplication. By implementation of the smart survey approach, the entire process was completed on site by using a mobile device. The key benefits include but not limited to increased efficiency and accuracy, real time data entry, streamlined workflow and sustainability (paperless).
Date: 2026/08/04
Version: 0.1
Tags:
Local Government Innovations
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Matjhabeng Local Municipality Indigents Digital System
The Matjhameng Local Municipality (MLM) Indigents Digital System is an online platform designed to streamline and digitise the indigent application process. This system enables citizens to electronically access and submit applications from anywhere in the country. By transitioning into a digital platform, the project aims to enhance accessibility, reduce paper usage, and improve efficiency in processing applications for indigent support. The platform ensures that vulnerable populations can easily apply for social support while promoting environmental sustainability
Date: 2026/08/04
Version: 0.1
Tags:
Local Government Innovations
Government In-house Solutions
PULSECheck
The South African Local Government Association developed PULSECheck as a solution to a longstanding problem faced by municipalities and other state organs in maintaining and housing reliable and accurate indigent data. This data has a direct impact on spending and other allocation of resources. In addition, this data is critical in assisting the state to introduce an effective social safety net for its citizens. In addition to the need for a generation system to administer the indigent register – there has been a growing need to have a verification capability to ensure the rightful beneficiaries of indigent programmes receive their services and benefits. There have been numerous cases of impersonation, misrepresentation, identity theft and “double dipping” – which has led to undeserving individuals receiving free basic services and other indigent services. Not only does this reduce the capacity to deliver these services to poor communities fully – but also inhibits municipalities from generating revenue from those that should be paying for their services. To this end Pulse Check! was developed to assist in verifying and regularly auditing indigent data – with the understanding that financial positions of individuals do change over time. It addresses these challenges by leveraging advanced data science techniques, integration, analytics as well as Machine Learning models to verify indigent claims against multiple data sources.
Meter Reading Platform
The Meter Reading Collection System is a web-based solution designed to digitise and optimise the collection, validation and processing of household utility meter readings (water and electricity). The system replaces manual processes that were time consuming with an unacceptable amount of billing errors. This system enhances efficiency, accuracy and transparency in utility management.
eRecruitment Management System: Matjhabeng Local Municipality
Matjhabeng Local Municipality internally developed an eRecruitment Management System (eRMS) by the ICT department in collaboration with the HR department. The HR department had challenges with processing large volumes of job applications, which resulted in delays in the appointment of critical staff members. The recruitment process took longer and was full of mistakes. The system sought to improve efficiencies in the recruitment process.
Date: 2025/12/09
Version: 0.1
Tags:
Local Government Innovations
Government In-house Solutions
Human Resource Solutions